Questions People Forget to Ask Wedding Venue Managers

Questions People Forget to Ask Wedding Venue Managers

One of the biggest decisions you have to make when planning a wedding is where you are going to hold it. Even if you’ve found the perfect place, you should ask for a meeting with the coordinator so that you have all the information you need to make your decision. There is always a chance that even if the venue looks dreamy at first glance, there are some flaws that could put a major downer on the entire event.   When you meet with the venue coordinator, be sure to ask the following questions:

Is there a backup plan for bad weather?

In all likelihood you’ll be planning your wedding months in advance, so a weather forecast probably won’t give you the best idea of how the weather will be on your big day. Be sure to check with the venue coordinator if there is a backup plan in place for bad weather, particularly if you are having an outdoor wedding.

Is the venue temperature controlled?

It won’t be fun to have chattering teeth as you walk down the aisle or feel sweat drip down your back as you recite your vows, so make sure to ask your wedding venue coordinator whether the venue is temperature controlled. It should be at a good temperature to be comfortable for you and your guests.

How are the bathrooms?

If you’re planning a huge wedding, you’re probably going to need more than just a single stall bathroom. Make sure that there are enough facilities to accommodate the guests you want to invite.

How big is the dance floor?

If you are planning for a dance floor so that all your guests can do the cha-cha slide, you’ll have to consider that when choosing a venue. It isn’t that hard to imagine the size of a dance floor that will fit in the venue, but you have to consider whether it will accommodate your guests. Try to ensure that the dance floor can hold two-thirds of your guests, allowing for around four-square feet of room for each. Also, be sure that there is enough space in your venue to accommodate both your tables and your dance floor. Sometimes a venue may claim a larger capacity than they may have because they disregard the dance floor space.

How much parking space is there?

Chances are most of your guests will be driving to the wedding. If you aren’t doing a drive-in wedding ceremony, you’ll probably need to make sure there’s enough space for them to park. Is there a parking lot at your venue? If not, is there parking validation for a lot close by? Ask about valet options and how much it will cost, too.

Can I read the full rules and regulations?

Chances are the wedding venue coordinator has already given you the rundown of the rules and regulations you are to comply to if you do choose that venue. However, through the excitement of your initial tour, they may have forgotten to mention a few. Ask to take a look at the entire hard copy version of their rules and regulations and determine whether you can make your wedding vision come to life within those rules. For example, if you really want candles and the venue prohibits candles, you either have to opt for artificial candles or opt out of the venue entirely.

How long do I have to set up the wedding and take it down afterward?

The time that you have to set up and take down the wedding plays a major hand in determining the wedding events of the day. It takes time to set up your vendors, decorations, and any other equipment you may have, and it’ll probably take some time to take it all down, too. Some venues charge a lot if you go past the timeframe that your event is scheduled for, so be sure to factor this time into your needs.

Does your venue have accessibility features?

If you’ve got guests who need special consideration due to any physical limitations, you’ll want to make sure that your venue can accommodate. See what your venue can do about wheelchairs, crutches, and any other medically necessary equipment your guests may need.

Can we rehearse the day before?

Be sure to ask whether you can hold a rehearsal the day before the real ceremony. That way, you and your entire wedding party will be more prepared on the real day. Instead of being stressed, you can actually enjoy the wedding!   We at Avanti Mansion hope this has been informative and valuable as you continue to narrow down your top wedding venue picks, or are currently working with one. If you are in the Buffalo area or seek any additional perspective on a venue with a high credibility and extensive knowledge in the wedding industry, you can reach out to us by emailing us at info@avantimansion.comWe look forward to hearing from you soon!

The parents are emotionally watching the newly wed while at the outdoor wedding ceremony venue in Buffalo, NY